Boost recurring donations this giving season with the upsell prompt!Every field on the auction item form, grouped by what it is for. Open an item from the auction's Items tab to see them.
Identity
| Field | |
|---|---|
| Name | What bidders see. Required. |
| Number | The item's number in your catalog, used on lot cards and printed programs. |
| Category | Groups the item on the auction home page. Categories are managed on the auction's Categories tab. |
| Featured | Set to Yes to show the item in a Featured row at the top of the auction home page, as well as in the normal grid. |
| Donated By | Who donated the item. Useful for acknowledgment in your program. |
Item Type
Choose how the item sells:
- Silent Bidding: bidders bid online, and the highest bid wins when the item closes.
- Live Bidding: an auctioneer runs the item in the room, and staff record the bids and the winner by hand.
- Fixed Price: there is no bidding. Bidders click Buy Now and pay the set price. Fixed price items can carry inventory.
The list offers only the types the auction includes: Silent Bidding and Live Bidding when it includes People Bid on Items, and Fixed Price when it includes Items Sold at a Set Price. A new item starts on the first type offered. An existing item keeps its type even if the auction no longer includes it. An item of a type the auction leaves out can't be saved, and the message reads, for example, "This auction does not include Live Bidding items." See Choosing what's in an auction.
Pricing
| Field | Applies to |
|---|---|
| Starting Bid | Bidding items. The opening bid. Required. |
| Minimum Bid Increment | Bidding items. The smallest amount by which a bid must rise. |
| Reserve Price | Bidding items. The least you will accept. The item page tells bidders whether the reserve is met, without revealing the figure. |
| Buy Now Price | Fixed price items. What the item sells for. |
| Retail Price | Reference only: what the item would cost to buy normally. |
Price fields take numbers only, such as 45 or 45.00, and a comma for thousands is fine. Anything else is refused on save with a message such as "Starting bid must be a number, like 45 or 45.00".
Value shown to bidders
| Field | |
|---|---|
| Fair Market Value | The item's estimated value. It decides two things on the winner's checkout and receipt. Sales tax is charged on the fair market value, not on the price paid. The tax-deductible amount is whatever the winner paid above it. Leave it blank and the item carries no sales tax, and the whole price is shown as deductible. For a fixed price item bought in quantity, the value is multiplied by the quantity. See How sales tax, fair market value, and deductible amounts are calculated. |
| Display FMV as Priceless | Set to Yes to show Priceless to bidders instead of a figure, for experiences and one-off items where a number does not make sense. This changes only what bidders see on the item. Checkout still uses the Fair Market Value you enter, so enter one if you want the winner's receipt to show a deductible amount below the full price. |
Descriptions and photos
| Field | |
|---|---|
| Online Description | Shown on the item page. This is the one bidders read. |
| Print Description | A shorter version for printed programs and lot cards. |
| Photos | Images for the item. The first is used on the item card in the grid. The rest appear as a thumbnail strip on the item page. |
Inventory
Only meaningful for fixed price items.
| Field | |
|---|---|
| Limit Inventory | Set to Yes to cap how many can be sold. |
| Inventory Quantity | How many you have. |
| Sold | How many have gone. Read-only. |
| Available | What remains. Read-only. |
Shipping
| Field | |
|---|---|
| Requires Shipping | Set to Yes if the item must be posted rather than collected. Winners are asked for a shipping address, and the item appears on the Fulfillments tab as awaiting shipment. Setting this to Yes also sets Track Fulfillment to Yes and locks it. |
| Track Fulfillment | Fixed price items only. Set to Yes to list the item on the Fulfillments tab, so your team records who collected it. Leave it at No for things nobody collects, such as drink tickets or raffle entries. Silent and live bidding items are always tracked, so the field is hidden for them. It is locked at Yes while Requires Shipping is Yes. See Choosing which fixed price items are tracked for pickup. |
| Shipping Cost | The postage for this item, for your records. It appears in the winning bids export, where Total Amount adds it to the sold price. It is not added to the winner's checkout. |
Note: Fixed price items that existed before Track Fulfillment was added are set to No, unless they require shipping. Open any that your guests collect in person and set Track Fulfillment to Yes.
Visibility
| Field | |
|---|---|
| Published | No hides the item from the front end completely, from everyone, signed in or not. |
| Visibility | Public shows it to everyone. Private hides it from visitors who are not signed in. They do not see it in the grid, and opening its link directly asks them to sign in. |
Note: These two are independent, and both must allow an item before it appears. An unpublished item is hidden however its visibility is set.
Internal
| Field | |
|---|---|
| Fulfillment details | How the winner gets the item, such as the collection point, delivery notes or voucher instructions. Your team sees this on the Fulfillments tab when handing the item over. It is not shown to bidders. To tell guests where and when to collect, use the auction's Collection Instructions setting. |
| Internal notes | Notes for your team. Never shown to bidders. |
Related articles:
- Managing Auction Items
- Choosing what's in an auction
- Importing auction items from a CSV file
- Pausing, ending, and canceling an item
- Choosing which fixed price items are tracked for pickup
- How sales tax, fair market value, and deductible amounts are calculated
- Understanding the Fulfillments tab
- Managing Auction Categories